Research Staff, Examiners and Students

If you require any help or advice please call in and see us in the Graduate School Office, 8 Forest Grove or email

Regulations for Research Degree Programmes

Research Degree Regulations 2018-19

Handbooks / Codes of Practice

Code of Practice for PGR Students 2018-19

Code of Practice for PGR Supervisors 2018-19

Code of Practice for PGR Examiners 2018-19


General Guidance & Help

“How to” Guides

Video Resources

The Good Supervision Video

The Good Doctorate Video – How To Complete It On Time

The Good Upgrade Video … A Wake-Up Call

The Good Viva Video


Research Degree Registration

Each Faculty Research Programmes Committee (FRPC) will receive and approve all registrations for research degrees and consider any potential ethical issues. This is done through PhD Manager. Any ethical issues identified as being high risk will be referred to Faculty Ethics Committee for consideration.

PhD by publication candidates must include details on the publications that are to be submitted for the degree – such as names of authors, full titles, ISSN numbers, year of publication and candidates contribution made.

Faculty Research Programme Committees will also look at supervision experience in PhD Manager when considering student registration and appointment of supervisors.

Change in Registration Details

During the period of a research degree your circumstances or the direction of the project may change. There may be changes to title, mode of study, supervisor(s), interruption to studies and extension to studies. All change requests can be logged in PhD Manager and considered by the relevant Faculty committee.

Transfer from MPhil to PhD

A candidate who initially registers for an MPhil/PhD will undertake transfer after 9-15 months of full-time study or after 18-24 months of part-time study. A transfer report of no more than 6,000 words in length will be submitted with the application to transfer (via PhD Manager) and an oral assessment (viva voce) will be conducted by an independent specialist.

The transfer report should include a brief review and discussion of work already undertaken and a statement of further work, including details of the original contribution to knowledge which is likely to emerge from you research. Remember that a doctorate degree is, 'awarded to a candidate who having critically investigated and evaluated an approved topic resulting in an independent and original contribution to knowledge and having demonstrated an understanding of appropriate research methods appropriate to the chosen field, has presented and defended a thesis by oral examination, to the satisfaction of the examiners’.

The Faculty Research Programmes Committee will consider the recommendations made by the Independent Specialist and the outcome of the transfer viva.

Appointment of Examiners of Research Degree Programmes

Examination arrangements must be approved by the University’s Research Programmes Sub Committee. In order for there to be sufficient time to resolve any queries raised by the RPSC, it is necessary for the application for approval of examination arrangements to be submitted to the Secretary of RPSC at least three to four months before the expected date of completion of the thesis.

The Director of Studies will submit the application for approval of examiners through PhD Manager. They will first need to gather the relevant information from examiners and can use the Examiner details template and then copy and paste the relevant information into PhD Manager.

Examiner & Chair Information

Each examiner shall read and examine the thesis and submit, via PhD Manager, an independent preliminary report on the thesis before any oral examination is held (at least 10 days before where possible). In completing the preliminary report, each examiner will consider whether the thesis provisionally satisfies the requirements of the award and where possible make an appropriate provisional recommendation subject to the outcome of any oral examination. Where an external examiner does not have access to PhD Manager they may complete a paper Preliminary report and recommendation form

Examiners are required to complete a joint final report and recommendation (R9) at the time of the oral examination, the recommendations should be forwarded to the Secretary of the Research Programmes Sub Committee by the Chair directly after the viva. The outcome will then be uploaded to PhD Manager for ratification by Research Programmes Sub Committee. In the event examiners are unable to reach a joint recommendation, a separate form should be completed by each examiner. R9 – Joint Recommendation of Examiners

External Examiners feedback form

External Examiner Expenses Form

An Independent Chair will be appointed to conduct the examination. They will be independent of the student’s programme of study and have a clear understanding of the University’s regulations and procedures. The Chair will not make any contributions to the academic evaluation of the submission.
Viva Chair Checklist to be completed on the day and returned to the Graduate School along with the joint report of examiners following the viva.

Viva Chair Guidelines

Where to Find Us
The University is split between 3 campuses: Pontypridd (Treforest and Glyntaff) Cardiff and Newport (Caerleon and City Campus)

Forms relating to the final submission of work

In accordance with the Research Degree and Diploma Regulations [14.7] candidates of MPhil, PhD and Professional Doctorate awards are required to provide the University with one hardbound copy of the final submission for deposit in the National Library of Wales and plus one electronic copy submitted on a memory stick for deposit in the University’s Research Repository. The electronic copy of the thesis must be identical to the final version of the printed copy and submitted as a single PDF file. Please ensure the following documents accompany your hardbound thesis:

If you need help with binding either softbound (for examination) or hardbound (examiner-approved final version) then USW Print and Design can provide professional help and advice Professional Thesis Binding with USW Print and Design.

R13 Application to promote/advertise a Research studentship at USW

Please complete all sections of the form and return with a Faculty budget code to the Graduate School, at least 2 weeks in advance of advertising R13